Organization

The Mysterium Committee is made up of those people who have been elected, volunteered or been asked to fill specific roles in the working structure of Mysterium. For 2010 those roles are:

Co-Chairs

This is a two-person cooperative position, responsible for making sure all runs smoothly, deadlines are met, people are doing their jobs. Together, the co-chairs make decisions regarding the structure and layout of Mysterium for 2010, alternately facilitating Mysterium meetings.

Treasurer

The Treasurer is responsible for the collection, distribution and tracking of Mysterium funds.

Secretary

The Secretary is responsible for documenting meetings, distributing minutes & agendas, maintaining Committee contact information, and managing documents related to the Mysterium organization.

Committee Teams

The various teams of the Committee are responsible for specific duties relating to the planning and execution of each year’s convention, and each is headed by a Team Lead, who is responsible for outlining areas of responsibility and coordinating their own volunteers as needed.

Location Team

This team is responsible for selecting candidate host cities to be voted on by the community each year, and coordinating hotel selection once a city has been chosen. They will work closely with the local community member(s) who submitted their city as a candidate, and will also be in charge of transportation coordination (airport shuttle info, public transportation at the host city, etc.).

Events & Operations Team

This team is responsible for all event-related planning, such as researching and selecting activities to list in the convention literature. They are also responsible for planning and executing games and activities at the convention itself, and managing on-site volunteers and cat-herding operations.

Registration Team

This team is in charge of handling incoming registrations, passing incoming registration funds to the Treasurer, coordinating the various registration-related goodies for the year (t-shirts, literature, swag, etc.), and running the registration table at the convention itself.

Communications Team

This is our PR team, responsible for PR announcement and poll creation and distribution, communication with attendees and the community at large, and coordinating efforts with the Guild of Messengers.

Web Team

This team is responsible for the programming and design of the website. Before, during, and after the event, the Web Development Lead is responsible for assisting the Communications Team and Registration Team with their needs, in order to ensure that information for the newest event is easily accessible, and that past events are also easy to read about.

Cyan Contact

This person is our point of contact within Cyan. Any legal permissions, as well as any requests for assistance with technical operations that they host (such as the DNS for mysterium.net) and coordination of visits during Spokane-year Mysteriums, go through them.

Committee Responsibilities

Because of the level of responsibility and commitment, Co-Chairs may not be team leads, and may not be team members on more than one team.

All other committee members must be on at least one team, and no more than two teams.

Team leads may only hold one Lead position, and one other team member position.

Committee members are required to attend scheduled meetings (scheduled for a 2 hour block of time), unless prior arrangement has been communicated in writing to the Secretary. The Cyan contact is exempt from this requirement.

All members have a single vote on any issues presented to the committee for vote.

Voting will happen during meetings only, after a period of no less than 1 week discussion on the planning forum. Members are required to be present for a vote, unless prior arrangement has been communicated in writing to the Secretary. No-shows will be considered an abstention. The Cyan member is exempt from this requirement, unless the vote concerns Cyan input or activities.

A simple majority is needed to pass most voting issues. The Co-Chairs may decide to implement a solid 2/3 majority vote for complex issues.

Committee members are absolutely encouraged to make every effort to attend Mysterium. Co-chairs, Treasurer and Registration should consider attendance a requirement of their position, and the committee should consider any options to ensure those member’s attendance. Any team lead who is unable to attend must communicate this to the Chairs ASAP, and they are responsible for making sure the needs and responsibilities of their team are met before Mysterium Weekend.

No one who is not in a lead position as named above will be considered a voting member of the “Mysterium Committee 2010″. At no time will the Committee be over 10 people.

Team members, volunteers, community members and others are welcome to attend the public portion (estimated to be the first hour of a meeting) of any Mysterium Committee meeting, or express themselves via Communications, but they do not have a vote on any issues (Except those polls that the Committee makes public).

The 2010 team will end their ‘term’ (except for the Location Team, which continues until a 2011 date is set) no later than Sept 1, 2010. At that time they will have a transition plan in place for choosing the new committee.

Committee Members

	Alahmnat (Gary Buddell) Position: Co-Chair Alahmnat has been a member of the Myst community since 1998, and runs the Guild of Archivists at DPWR. Mysterium 2010 will mark his third year as a Committee member.
	Eleri (C. Eleri Hamilton) Position: Co-Chair Eleri discovered Myst when she borrowed it from her dad, and found herself embarking on a long journey…of tech support crazy. This did not dissuade her, and she’s been playing ever since. However, up until Uru Prologue, she thought she was alone in her fandom. What a difference a few years makes, hmm? Now she’s firmly a fixture of the community, with fingers in pies galore. Including this one.
	Odo (Dan Capizzi) Position: Treasurer Since Odo joined the Myst community around Exile’s release, he has hung around Cyan Chat, Myst Community, D’ni Explorer’s Guild, and also participated in Ubiru. Odo joined the committee with his experience planning trips and events as a mentor for a high school FIRST robotics team.
	Oscelot (Aisling Buddell) Position: Registration Lead Oscelot has been a member of the Myst community since late 1999. Her haunts include (/included) Cyan Chat, The Lyst, Riven Guild, Uru (Live and Until), and DPWR. She has attended Mysteriums 2000, 2003, 2006, 2008, and 2009, been at yet more UnMysteriums, and ferried PaperPeople Rium+ and Salar to Spokane for Mysterium before. She is currently Registration Lead, and is terrible at writing about herself in third person.
	TSKimball Position: Web Team Lead Tim’s first experience with the Myst games was around 1996, with a copy of Myst given by his brother. His first experience with the online community was through the original Uru Live. Despite the onerous distinction of being let in as part of the Ubisoft Accounting Error, it was the first time he attempted to be ‘in-character’ through a forum. Despite his hectic work schedule (as a Unix Admin during the US 3rd Shift), he’s contributed to various projects over the years and even now still stalks a few forums and CyanChat. His first Mysterium was in 2008, and immediately loved it (even though he stayed at the hotel the entire time). He’s signed on to assist in keeping things running smooth during the actual con.